WBGFN programs and activities are run by our members for our members. Our volunteers are members from around the world who dedicate their time, talents and energy to giving back. Volunteering at WBGFN is not only a great opportunity to use your skills and experience for the benefit of the WBG and wider communities, but also to learn new skills, enhance your professional development, and boost your social life. WBGFN volunteers work in an extraordinarily wide range of positions, from event organization and database management to branding and graphic design. Browse the descriptions of what the main WBGFN teams do below and register to volunteer based on your personal and professional interests. These detailed descriptions are only to be used as a guide and can be adapted to suit the individual’s skill and time commitment.
Get Involved—Special Events Team
Special Events team volunteers organize both small events like Office Open Houses or picnics as well as larger ones like the Annual Dinner held in May. Due to the Pandemic, special events have been put on hold, but we want to stand ready to resume our gatherings as soon as the situation permits! Special Events team members work closely with the designated Executive Committee member and the WBGFN Coordinator to decide on themes, decorations, food and logistics. If you feel inclined toward planning, organization and conduct of such events please browse our job descriptions to find an event(s) that you would like to be involved with. We welcome your support.
Browse the Special Events Team volunteer positions
Special Event Coordinator
| Activity Group: Special Event Coordinator | Position: Special Event Coordinator |
| Reports to: WBGFN Coordinator | Supervises: Event Committee Volunteers |
General description
The Special Event Coordinator has the overall responsibility for larger events such as the Annual Dinner or Picnic. The Event Coordinator works closely with the WBGFN Coordinator to decide on the theme. He or she is the day-to-day contact person for these events and responsible for all communication, logistical preparation etc.
Job tasks and responsibilities
- Leads the team consisting of design, marketing, activity, decoration, food, logistics and registration volunteers
- Liaises closely with team members, as well as with the WBGFN Office Staff
- Ensures proper planning and coordination of the event
- Plans and purchases materials keeping within the pre-set budget
- Ensures all materials are labeled and returned to storage
- Submits event report after event
Qualitative requirements
- Excellent organizational skills
- Good communication and interpersonal skills
- Experience in leading a team
- Ability to multitask and take responsibility
- Ability to interact positively with people of different cultures
- Ability to identify and resolve problems in a timely manner
Educational requirements
Level and type of education may vary for the position.
Work environment
Position requires extended amount of standing, coordination with volunteers, overseeing and assisting in setup of event.
Approximate volunteer hours
- 8 hours per week during the two months previous to the event
- Significantly more time in the last two weeks before the event
Benefits of position
Interested? Please complete the Volunteer Registration Form and our Volunteer Coordinator will contact you to discuss this or other suitable opportunities.